Glossary of Terms
Select a letter to begin your search, or scroll down to review the glossary.
 
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z #
A TOP
Ad Valorem
According to value; Ad. Val. See DUTY
Air Waybill
A bill of lading that covers both domestic and international flights transporting goods to a specified destination. Technically it is a nonnegotiable instrument of air transport that serves as a receipt for the shipper, indicating that the carrier has accepted the goods listed therein and obligates itself to carry the consignment to the airport of destination according to specified conditions.
ATA Carnet
See CARNET
At-Site
Location of exhibit or project. Also referred to as ON-SITE.
 
B TOP
Bank Guarantees
A cash deposit, escrow of federal bond, insurance policy or a guarantor. In order to protect itself against the non-adherance to the Temporary Import, Customs requires a guarantee at the amount of the import taxes that collected for temporary admission.
Bill of Lading (B/L)
A document that establishes the terms of a contract between a shipper and a transportation company under which freight is to be moved between specified points for a specified charge.  Usually prepared by the shipper on forms issued by the carrier. It serves as a document of title, a contract of carriage and a receipt of goods.
Blanket Wrap
Non-crated freight shipped via van line covered with protective blankets or padding.
Blueprint
mechanical drawing of booth layout, construction, and specifications.
Bonded Warehouse
A warehouse authorized by customs authorities for storage of goods on which payment is deferred until the goods are removed
Booking
An arrangement with a company for use of facilities, goods, or services
Booth
One or more standard units of exhibit space
Booth Area
The amount of floor space occupied by the exhibitor.
Booth Number
Number designated by show management for each exhibitors’ space.
Booth Size
Dimensions of assigned space
Break Terminal
Location at which common carriers separated consolidated freight.
Breakdown
To itemize estimates, invoices, and the like.
Brussels Tariff Nomenclature (BTN)
See NOMENCLATURE OF THE CUSTOMS COOPERATION COUNCIL
Build-Up
System of programming flasher to light lamps in cumulative sequence with time intervals between.
Bulk Carrier
A vessel engaged in the carriage of such bulk commodities as petroleum, grain, or ores that are not packaged, bundled, bottled, or otherwise packed.
 
C TOP
C & F (Cost and Freight)
A pricing term indicating the freight costs are included in the quoted price.
C & I (Cost and Insurance)
A pricing term indicating the insurance costs are included in the quoted price.
CAD/CAM
Computer-Aided Design/Computer-Aided Manufacturing
C.I.F. (Cost, Insurance, Freight)
A pricing term indicating that these costs are included in the quoted price.
C.I.F.C. (Cost, Insurance, Freight, and Commission)
A pricing term indicating that these costs are included in the quoted price.
C.I.F. (& E.)
"Cost, Insurance, Freight and (Currency) Exchange" is a pricing term indicating that these costs are included in the quoted price.
C.O.D.
Cash on Delivery; Collection on Delivery
CWT
Hundred weight. A weight measurement for exhibit freight. Usually 100 lbs.
Carnet
A customs document permitting the holder to carry or send merchandise temporarily into certain foreign countries (for display, demonstration, or similar purposes) without paying duties or posting bonds.
Carpenter
Labor to perform display uncrating, installation, dismantling, recrating (Note: This type of labor is performed by individuals with a variety of job titles throughout the world.)
Carrier
Transportation line moving freight (van line, common carrier, rail car, airplane).
Cartage
1. Fee charged for transporting freight between destinations. 2. Short distance hauling of exhibit properties.
Cash Against Documents (C.A.D.)
Payment for goods in which a commission house or other intermediary transfers title documents to the buyer upon payment in cash.
Cash in Advance (C.I.A.)
Payment for goods in which the price is paid in full before shipment is made. This method is usually used only for small purchases or when the goods are built to order.
Certificate of Insurance
A basic element of an effective risk management program. Serves as evidence of the financial capability of an indemnitor who has executed an agreement in favor of an organization.
Certificate of Origin
A document, required by certain foreign countries for tariff purposes, certifying as to the country of origin of specified goods.
Chargeable Weight - Airfreight Cargo
The actual gross weight or volume weight, whichever is higher, provided that where a lower charge for a higher minimum weight applies, the latter shall be retained as chargeable weight.
Example:
A consignment weighing 35 kgs. is to be carried from New York to London. Assume the normal general cargo rate New York-London is USD 2.85 and the over 45 kgs. general cargo rate is USD 2.18.
35 kgs. x 2.85 = USD 99.75
45 kgs. x 2.18 = USD 98.10
The minimum amount chargeable for 45 kgs. (USD 2.18 per kg.) is less than the normal rate times the actual weight of the consignment. Therefore, the charge of USD 98.10 will apply to this consignment.
Compare with VOLUME WEIGHT
Cherry Picker
See HIGH JACKER
Clean Bill of Lading
A receipt for goods issued by a carrier with an indication that the goods were received in "apparent good order and condition," without damages or other irregularities.
Commercial Invoice
An itemized list of goods shipped, usually included among an exporter’s collection papers.
Common Carrier
Is an individual, partnership, or corporation that transports persons or goods for compensation. For exhibit materials, a common carrier usually accepts only crated or cased goods and consolidates freight of more than one customer into one shipment headed for a particular location.
Consignee
A company or person to whom goods are shipped.
Consolidate/Consolidation
Shipping freight to a central depot where several loads bound for the same destination are put together before being shipped to that destination.
Consular Declaration
A formal statement, made to the consul of a foreign country, describing the goods to be shipped.
Consular Invoice
A document, required by some foreign countries, describing a shipment of goods and showing information such as the consignor, consignee, and value of the shipment.  Certified by a consular official of the foreign country, it is used by the country's customs officials to verify the value, quantity and nature of the shipment.
Contractor
An individual providing services to a trade show and/or its exhibitors. May be Official (show management appointed) or Independent (exhibitor-appointed).
Convention Center
A facility where oppositions are held. Also known as EXPOSITION CENTER, FACILITY, or HALL.
Corner Booth
An exhibit space with exposure on at least two aisles.
Corporate Exhibit
An institutional exhibit telling the story of the company without intentionally marketing their products or services.
Custom Exhibit
An exhibit created to be a unique solution to the specific requirements of the user.
Customhouse Broker
An individual or firm licensed to enter and clear goods through Customs.
Customs
Authorities of a country designated to collect duties levied by that country on imports and exports. The term also applies to the procedures involved in such collection.
 
D TOP
D.O.T.
Department of Transportation
Declared Value
Shipper’s stated value of entire shipment in terms of dollars.
Decorator
An individual company providing installation & dismantle and booth and hall dressing services for a trade show and/or its exhibitors. Decorator services may be provided by carpenters, sign painters, or others depending upon union jurisdiction. Term applies to both contractor and skilled craftsperson.
Demurrage
Excess time taken for loading or unloading a vessel. Demurrage refers only to situations in which the charterer or shipper, rather than the vessel’s operator, is at fault.
Density
Pounds per cubic foot. The cubic footage of loose articles or pieces, or packaged articles of a rectangular, elliptical, or square shape on one plane shall be determined by multiplying the greatest straight line dimensions of length, width, and depth in inches, including all projections, and dividing the total by 1728 (to obtain cubic feet). The density is the weight of the article divided by the cubic feet thus obtained.
Dismantle
1. To take to pieces or apart. 2. Teardown of exhibit.
Dispatcher
Person responsible for scheduling and routing freight, labor, etc.
Display Builder
Company that fabricates displays.
Display Case
Showcase
Dock
A place where freight is loaded onto and taken from vessels or vehicles.
Dock Receipt
A receipt issued by an ocean carrier to acknowledge receipt of a shipment at the carrier’s dock or warehouse facilities. Also see WAREHOUSE RECEIPT.
Dolly
Any of several kinds of low, flat wheeled frames for transporting heavy objects
Double Decker
Two-storied exhibit. Also called multiple story exhibit.
Drawback
A refund of duties paid on imported goods that is provided at the time of their reexportation.
Drayage
Delivery of exhibit materials to assigned space, removing empty crates, returning crates at end of show for re-crating, and delivering materials for carrier loading.
Drayage Container
Company responsible for handling exhibit properties.
Dummy
Mock-up, non-operative.
Duty
A tax imposed on imports by the customs authority of a country. Duties are generally based on the value of the goods (ad valorem duties), some other factor such as weight or quantity (specific duties), or a combination of value and other factors (compound duties).
 
E TOP
Electricians
Laborers who handle installation of all electrical equipment, which may include headers, signs, depending on the jurisdiction.
Erection
Assembling of exhibit properties.
Eurodollars
U.S. dollars placed on deposit in banks outside the United States (primarily in Europe)
Ex
"from." When used in pricing terms such as "Ex Factory" or "Ex Dock," it signifies that the price quoted applies only at the point of origin (in the two examples, at the seller’s factory or a dock at the import point). In practice, this kind of quotation indicates that the seller agrees to place the goods at the disposal of the buyer at the specified place within a fixed period of time.
Exclusive Contractor
Contractor appointed by show or building management as the sole agent to provide services.
Exhibit
A display used to convey a message. A specific tool of the communications medium of exhibiting. Also exhibit booth.
Exhibit Designer/Producer
Company responsible for designing and constructing exhibit booths.
Exhibit Prospectus
Promotional materials for prospective exhibitors to encourage participation
Exhibitor-Appointed Contractors
Service organizations appointed by the exhibitor.
Exhibitor Manual
See SERVICE KIT
Export License
A government document that permits the "Licensee" engage in the export of designated goods to certain destinations.
 
F TOP
FAS
Free Along Side (vessel). A price quotation under which the exporter quotes a price that includes delivery of the goods to the vessel’s side and within reach of its loading tackle. Subsequent risks and expenses are for the account of the buyer.
F.O.B.
"Free on Board". A price quotation where the exporter quotes a price that includes delivery of the goods on board the vessel. Subsequent risks and expenses are for the account of the buyer. The term FOB may also be used in conjunction with an inland shipping point in the country of exportation or an inland point in the country of exportation or an inland point in the country of destination. This means that the expenses up to the point specified are for the account of the seller.
F.O.R.
Free on Rail
F.P.A.
Free of Particular Average. The title of a clause used in marine insurance, indicating that partial loss or damage to a foreign shipment is not covered. (Note: Loss resulting from certain conditions, such as the sinking or burning of the ship, may be specifically exempted from the effect of the clause). Compare W.P.A.
Force Majuere
The title of a standard clause in contracts exempting the parties for nonfulfillment of their obligations as a result of conditions beyond their control, such as earthquakes, floods, or war.
Foreign Freight Forwarder
An independent business that handles export shipments for compensation. IET provides the resources for information and assistance for U.S. and foreign export/ import regulations and documentation, shipping methods and all other related information concerning exhibition participation in domestic or international trade shows. See FREIGHT FORWARDER.
Forklift, Forktruck
Vehicle used to transport heavy exhibit materials short distances and for loading and unloading materials.
Free Trade Zone
A port of entry designated by the government of a country for duty-free entry of any non-prohibited goods.  Merchandise may be stored, displayed, used for manufacturing, etc., within the zone and re-exported without duties being paid. Duties are imposed on the merchandise (or on items manufactured from the merchandise) only when the goods pass from the zone into an area of the country subject to the local Customs Authority.
Freight
Refers to goods/materials loaded for transportation including exhibit properties, products and other materials shipped for an exhibit.
Freight Desk
At a show, handles inbound and outbound exhibit materials
Freight Forwarder
An independent business that handles export shipments for compensation. IET provides the resources for information and assistance for U.S. and foreign export/ import regulations and documentation, shipping methods and all other related information concerning exhibition participation in domestic or international trade shows.
 
G TOP
General Contractors
Service organizations appointed by the exposition management. Also OFFICIAL CONTRACTORS.
General Export Licenses
Any of various export licenses covering export commodities for which VALIDATED EXPORT LICENSES are not required. No formal application or written authorization is needed to ship exports under a General Export License.
Gross weight
The full weight of the shipment, including goods, crate and packaging. Compare TARE WEIGHT.
 
H TOP
High Jacker
Equipment capable of lifting a person or persons to a given height. Also known as CHERRY PICKER.
Hold Harmless Clause
A contract clause that eliminates the liability of one party in case of a claim.
 
I TOP
IAEM
(International Association for Exposition Management). Trade association for exposition producers.
I&D
Installation and dismantle of an exhibit (setup/teardown). Generally an exhibitor-appointed contractor.
I/E
Immediate Exportation Entry. Customs entry prepared for merchandise imported into one Port of the United States to be exported from the same Port.
IEA
International Exhibitors Association. Trade association for organizations that use exhibits as a marketing, promotional, or communications medium.
Import
To bring foreign goods into a country.  An importer is usually the buyer or an intermediary who accepts and transmits goods to the buyer.
Import License
A document required and issued by some government agency authorizing the importation of goods into their individual countries.
Inland Bill of Lading
A document used in transporting goods over land to the exporters' international carrier. Although a through bill of lading can sometimes be used, it is usually necessary to prepare both an inland bill of lading and an ocean bill of lading for export shipments.
Installation
Setting up exhibit material to prescribed setup instructions and drawings.
Installation Contractor
May be either "official" (as designated by exposition management) or "independent" (hired directly by exhibitor). Has control over labor pool, or has access to labor pool. Responsible for supervision and coordination of installation & dismantle labor.
I & D
Installation and Dismantle. The setup and teardown of exhibits.
Insurance
See MARINE INSURANCE and TRANSPORTATION INSURANCE
International Freight Forwarder
An independent business that handles export shipments for compensation. IET provides the resources for information and assistance for U.S. and foreign export/import regulations and documentation, shipping methods and all other related information concerning exhibition participation in domestic or international trade shows. See FREIGHT FORWARDER.
Irrevocable Letter of Credit
A letter of credit in which the specified payment is guaranteed by the bank if all terms and conditions are met by the drawee. Compare REVOCABLE LETTER OF CREDIT
I/T Entry
Immediate Transportation Entry. Customs document (Form 7512) allowing a shipment to move by a bonded domestic carrier, from the port-of-entry to an inland destination without payment of duty.
 
K TOP
K.D.
Knockdown. Exhibit or display components requiring on-site assembly.
 
L TOP
Less than Truckload (LTL)
Rates applicable when the quantity of freight is less than the volume of truckload minimum weight.
Letter of Credit (L/C)
A document, issued by a bank per instructions by a buyer of goods, authorizing the seller to draw a specified sum of money under specified terms, usually the receipt by the bank of certain documents within a given time.
Liability
Legal issue of who is responsible for damage or injuries
Licensing
A business arrangement in which the manufacturer or a product (or a firm with proprietary rights over certain technology, trademarks, etc.) grants permission to some other group or individual to manufacture that product (or make use of that proprietary material) in return for specified royalties or other payment.
Loading Dock
Area on premises where goods are received.
Logo
A trademark, unique to each particular company.
Lowboy
A type of truck that can be adopted for picking up loads at ground level.
 
M TOP
Marine Insurance
Broadly, insurance covering loss or damage of goods at sea. Marine insurance will typically compensate the owner of merchandise for losses sustained from fire, shipwreck, piracy, and various other causes, but excludes losses that can be legally recovered from the carrier. See TRANSPORTATION INSURANCE.
Marking
Letters, numbers, and other symbols paced on cargo packages to facilitate identification. Also known as MARKS.
Measurement Ton
The measurement ton (also known as the cargo ton or freight ton) is a space measurement, usually 40 cubic feet or one cubic meter. The cargo is assessed a certain rate for every 40 cubic feet of space it occupies.
Modular
Structural elements that are Interchangeable. Maximum flexibility in arrangement and size.
Move-In
Date set for installation.
Move-Out
Date set for dismantling.
 
N TOP
N.O.S.
Not Otherwise Specified.
Net Square Footage
The amount of space occupied by exhibits in a facility, not including aisles, columns, registration areas, etc.
Nomenclature of the Customs Cooperation Council
The customs tariff used by many countries worldwide including most European nations, but not the United States. It is also known as the Brussels Tariff Nomenclature.
 
O TOP
Ocean Bill of Lading
A bill of lading (B/L) indicating that the exporter consigns a shipment to an international carrier for transportation to a specified foreign market. Unlike an inland B/L, the ocean B/L also serves as a collection document. If it is a "Straight B/L," the foreign buyer can obtain the shipment from the carrier by simply showing proof of identity. If a "Negotiable B/L" is used, the buyer must first pay for the goods, post a bond, or meet other conditions agreeable to the seller. Compare AIR WAYBILL, INLAND BILL OF LADING, THROUGH BILL OF LADING.
Official Contractors
Service organizations appointed by exposition management. Also GENERAL CONTRACTORS
On-Site
Location of exhibits or projects. Also called AT-SITE.
P TOP
Package Plan
Management providing furniture and/or services to exhibitors for a single fee.
Packing List
A list showing the number and kinds of items being shipped, as well as other information needed for transportation purposes.
Padded Van
Describes vehicle used for uncrated shipments.
Padding
Usually blanket protection for uncrated shipments.
Pallet
See SKID
Pavilion
A group presentation of different companies for the purpose of generating collected impact.
Permanent Exhibit
A product display held on a long term basis, e.g., mart exhibit, museum exhibit, office exhibit, and the like.
Plywood
Laminated wood of an odd number of sheets glued together. Often used in exhibit construction.
Portable Exhibits
Lightweight, crated display units that do not require forklift to move.
Power of Attorney
A document that allows another person to act legally on your behalf in your absence.
Prefab
Pre-built exhibit ready for installation.
Press Kit
Materials, usually contained in a folder, in which news releases, product announcements, and other materials intended for the media are distributed.
Press Release
An article intended for use by the media about a company, product, service, or individual.
Pro Forma Invoice
An invoice provided by a supplier prior to the shipment of merchandise, informing the buyer of kinds and quantities of goods to be sent, their value, and important specifications (weight, size, etc.).
Pro-Number
Shipment number designated by the common carrier to a single shipment, used in all cases where the shipment must be referred to. Usually assigned at once.
Public Shows
One where general public is invited to attend and an admission fee is usually charged.
 
Q TOP
Quota
The quantity of goods of a specific kind that a country will permit to be imported without restriction or imposition of additional duties.
Quotation
An offer to sell goods at a stated price and under specified conditions.
 
R TOP
Refurbish
To repair damage, renew surfaces, and replace graphics, as necessary, to recondition an exhibit extending its life span.
Release Forms
Documents provided by management to permit removal of goods from exhibition.
Rental Booth
Complete booth package offered to exhibitors on a rental basis.
Revocable Letter of Credit
Document that can be canceled or altered by the drawee (buyer) after it has been issued by the drawee’s bank. Compare IRREVOCABLE LETTER OF CREDIT.
Rigger
Responsible for machinery uncrating, unskidding, positioning, leveling, and reskidding.
 
S TOP
SISO
Society of Independent Show Organizers. Trade association for independent exposition producers.
S/S
Steamship
Scale Model
Any model articulating all components of original object, but in smaller size.
Service Desk
A central location to order or reconfirm the functions provided by exposition management.
Service Kit
Packet for exhibitor containing information and forms relating to the exhibition.
Set-Up
The function of erecting the displays, installation, or, articles in their assembled condition.
Shipment
A lot of freight tendered to a carrier by one consignor at one place at one time for delivery to one consignee at one place on one bill of lading.
Shipper
Company or individual to whom exhibit materials are consigned for transportation.
Shipping Case
A container for exhibit components suitable for extended reuse, usually with hinged lid and felted interior.
Shipper’s Export Declaration
A form required for all shipments by the US Treasury Department and prepared by a shipper, indicating the value, weight, destination, and other basic information about an export shipment.
Ship’s Manifest
An instrument in writing, signed by the captain of a ship that lists the individual shipments constituting the ship’s cargo.
Show Breaking
Time of show closing when dismantling begins.
Show Decorator
Company or individual responsible for hall draping, aisle carpeting and signage. Also performs same service to individual exhibitors.
Shrink Wrap
Process of wrapping loose items on pallet with heat sealed, transparent plastic wrapping.
Skid
Wooden platform used to support machinery or a collection of objects for easier handling. Also thick wood blocks attached to crates that allow forklift access for easier handling.
Skids
Wood runners protecting the exterior of a shipping crate.
Space
Exhibitor location in the hall.
Space Rate
Cost per square foot for exhibit space.
Special Handling
Requiring extra labor, equipment, or time in delivery to booth area.
Staging Area
A place for demonstration.
Stand
European term for booth.
Steamship Conference
A group of steamship operators that operate under mutually agreed upon freight rates.
 
T TOP
Tare Weight
The weight of a container and/or packing materials without the weight of the goods it contains. Compare GROSS WEIGHT.
Tariff
Rules and rates of a specific carrier.
Teardown
Dismantle
T & E
Transportation and Exportation Entry. Any merchandise other than explosives and/or other prohibited merchandise shown by the manifest or bill of lading to be destined to a foreign country, may be entered for transportation in bond through the United States by a bonded carrier without appraisement or the payment of duties.
Terminal
A freight handling or dock area.
Through Bill of Lading
A single bill of lading covering both the domestic and international carriage of an export shipment. An air waybill, for instance, is essentially a through bill of lading used for air shipments.  Ocean shipments, on the other hand, usually require two separate documents - an inland bill of lading for domestic carriage and an ocean bill of lading for international carriage. Through bills of lading, therefore, cannot be used. Compare AIR WAYBILL, BILL OF LADING, OCEAN BILL OF LADING.
TIB
Transportation In Bound
Time Materials
Method of charging for services on a cost-plus basis.
Ton
Freight rates for liner cargo generally are quoted on the basis of a certain rate per ton, depending on the nature of the commodity. This ton, however, may be a weight ton or a measured ton.
Temporary Import Bond (TIB)
A deposit temporarily lodged with customs to guarantee the re-exportation of material temporarily brought into a country.
Tractor Trailer
Tractor is the driving unit of a large truck; trailer is the container unit.
Trade Fair
Broadly, the commonly used international term for an exposition.
Tramp Steamer
A ship not operating on regular routes or schedules.
Transportation Insurance
Insurance covering loss or damage of goods shipped by sea or airfreight or land.
Truckload
Truckload rates apply where the tariff shows a truckload minimum weight. Charges will be at the truckload minimum weight unless weight is higher.
 
V TOP
V.A.T.
Value Added Tax. A tax on he estimated market value added to any product at each step of the manufacturing and marketing process reflecting the value which has been added to the product by processing.
Validated Export License
A document issued by the US Government authorizing the export of commodities for which written export authorization is required by law.
Volume Weight - Airfreight Cargo
The cubic volume of a consignment is established by applying the greatest length, the greatest width and the greatest height of the consignment of its packages. Consignments, the extreme dimensions of which result in average of more than 6000 cubic centimeters(366 cubic inches per kilogram)(166 cubic inches per pound), shall be charged on volume basis. Compare CHARGEABLE WEIGHT
 
W TOP
Warehouse Receipt
A receipt issued by a warehouse listing goods received for storage.
Waybill
List of enclosed goods and shipping instructions, sent with material in transit.
Wharfage
A charge assessed by a pier or dock owner for handling incoming or outgoing cargo.
W.P.A.
With Particular Average.